Privacy Policy

This page explains our privacy policy and how we will use and protect any information about you that you give to us or that we collate when you visit us, or this website or participate in one of our events.  

This privacy notice is intended to provide transparency regarding what personal data LWFA may hold about you, how it will be processed and stored, how long it will be retained and who may have access to your data.

Personal data is any information relating to an identified or identifiable living person (the data subject). An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number or factors specific to the physical, genetic or mental identity of that person, for example.

What does LWFA do?

Our mission statement is: – LWFA will. in everything it does, enable our participants to have safe access to many types of cycles and cycling thereby promoting greater inclusion and increased well-being to the people of Leicester, Leicestershire and Rutland.

LWFA aims to enable high quality, effective, inclusive services.  All the information we collect is to support these objectives.

What this privacy notice covers.

This privacy notice only covers the processing of personal data by LWFA that we have obtained from data subjects It does not cover the processing of data by any sites that can be linked to or from LWFA’s website, so you should always be aware when you are moving to another site and read the privacy statement on that website.

LWFA does not run any public facing information systems for processing personal data.  We run only two information systems.  One, by our Secretary, is for regular emails to participants, participants’ organisations and their staff, session leaders and volunteers.  The other information system is run by our treasurer for our financial, booking, and event records. Both systems are password protected and run by people who have undergone training and attained an assessment of competence in data security.  Our secretary is a clinical professional and the treasurer is a digital professional working with high standards of commercial data security.

If our privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing the page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

Why do we collect your data?

Personal data may be collected from you via the signing on process at our sessions or from enquiries to the web page. 

Your personal data is collected and processed for the purposes of and in connection with the functions that LWFA performs in relation to its Mission Statement. (See “What does LWFA do?” above.) The collection and processing of such data is necessary for the purposes of those functions.  The purposes are:

  1. To notify you about events and meetings.
  2. To contact you about all-inclusive cycling opportunities, events, surveys and information that may be of interest to you

How we protect your personal data.

Our processing of all personal data complies with the GDPR principles.

The personal data we hold may be held as an electronic record on a data system managed by LWFA or as a paper record. These records are only accessed, seen and used as required to be able to discharge our functions in behalf of our participants.

The security of the data is assured through adoption of good practice that meets the GDPR requirements.

We will make every effort to keep your personal information accurate and up to date, but in some cases we are reliant on you as the data subject to notify us of any necessary changes to your personal data. If you tell us of any changes in your circumstances, we can update the records with personal data you choose to share with us.

We will keep personal data for no longer than necessary and in any event no longer than two years.

May 2018